Oregon Source

The WESD Data Warehouse reads data from the Student Systems –  Schoolmaster, SASI, LBL, or Pentamation, ensures the data meets defined standards, and loads it into the presentation area for access by various reporting and analysis tools.

The Data warehouse is designed for querying and analysis.  Combined with a dashboard, the analysis information can be “pushed” to the end-user based on their job role.  In a portal environment such as SharePoint, all the information and tools at are hand to make the necessary decisions for informing instruction to meet federal requirements and district or school goals.

Business Intelligence software is used for the analysis and reporting of the “clean” data.  These include many flavors, but for the most part include reporting, multi-dimensional querying, and dashboards. 

Reporting tools provide pre-defined reports or allow for ad-hoc reports created by district staff.

Multi-dimensional analysis tools exhibit data in multiple arrays - also called cubes - that allow efficient aggregation and dis-aggregation of data.   Cubes allow end users to understand their data more effectively.  For example, the student assessment data could be viewed by AYP criteria – ethnicity, socio-economic status, Students w/ disabilities, LEP -, TAG, or gender.  Then this data is able to be analyzed by influencing factors such as attendance, discipline, transfer students, and more.  All of this data can further be broken out by prior time periods such as month, term, or school year.

Dashboards are graphical views of the data providing an immediate view of specific criteria. Dashboards can be defined by job role so that they provide the view of data necessary to answer the questions for the specific job role.

Pre-determined measures of the data with the ability to look at the data in multiple ways.

eSchool is a district-wide student management system for K-12 school districts.  It is a single integrated solution with a centralized database which provides all school administrators, district staff, teachers, parents and board members with the ability to easily manage or access student demographics, class schedules, attendance, discipline, grades, testing, and much more.  An extremely intuitive and simple to learn user interface with quick search features, logically presented information, user favorites, helpful procedural wizards, and other tools to simplify use of the software.

Student Administration — District staff can easily manage day-to-day student administration and information such as demographics, attendance, scheduling, discipline, report cards, transcripts.

Teacher Access Center — Teachers can utilize a comprehensive web-based attendance, grading, and gradebook classroom management system. The Teacher Access data integrates with the Home Access Center for seamless updating of the student’s data without additional teacher work allowing easy communication with parents and students.

Home Access Center — From anywhere parents can access a convenient internet web-portal which presents them with summary and detailed information regarding their child’s progress and school information.

Dashboard Monitor — Administrative staff can monitor daily school or district-wide statistics for attendance, discipline, enrollment, etc., from their home page.

Integrated Reporting — District personnel can produce an extensive amount of flexible standard reports, regulatory reports or use an intuitive “point and click” report writer for on-demand reporting.

SIF Compliant — Automatically exchange real-time student information with any SIF compliant applications within your district. 

IEPplus is a comprehensive special education and services system, which administers the development of Individual Education Plans (IEPs) as well as manages all aspects of special education student administration. Its Medicaid component assists school districts to ensure accurate and timely Medicaid billing and reimbursement. Teachers can create IEPs utilizing either a PC, a Macintosh or a Palm Pilot. Data entry or lookup can also be accomplished over the Web.

IEPplus Integrator — A central repository, which links student demographic data to services, placements, evaluations, etc.

IEPplus Generator — Produces IEPs in a manner that best meets a district's needs while meeting federal and state requirements.

IEPplus Reporter — Produces dozens of IDEA-compliant standard reports.

IEPplus Scheduler — Automates the scheduling, tracking and notification process.

IEPplus Billing — Automates and optimizes the Medicaid billing and reimbursement process.

eFinance is an enterprise-wide financial and human resources management system for K-12 school districts.  It offers the ability to easily manage or immediately access information.  eFinance is intuitive to use and simple to deploy making it a very cost effective information solution for K-12 schools. 

Accounting & Procurement — Administrators and staff can easily manage day-to-day fiscal administration and information such as budgeting, fund accounting, purchasing, assets, payables and inventory.

Payroll & Personnel — Payroll and personnel staff can utilize a comprehensive payroll, application tracking and personnel system designed specifically for K-12 requirements.

Integrated Reporting — District and school personnel can produce an extensive number of flexible standard reports, regulatory reports or use an intuitive “point and click” report writer for on-demand reporting.

Employee Access — From home or at work, employees can access a convenient web-based employee service center to view their payroll and leave history as well as review or submit for approval changes to current benefit/deduction elections.

Executive Information Center (EIC) — Principals and Administrators can use a web-based dashboard to monitor current summary and detail budgetary performance, employee statistics, substantial purchases and much more.

Miscellaneous Billing — Manages billing, receivables, and payments for district provided services.

Reporting and Analysis — The Cognos family of reporting and analysis tools has been integrated with all of the Pentamation applications. This suite of tools allows for database query and reporting from the desktop, multi-dimensional On-Line Analytical Processing (OLAP) and Web Distribution. Users can quickly and easily create any query, report or analysis as well as utilize its flexible report distribution capabilities.